Then in your message, position your cursor where you want the balance due to display, click the Insert Merge Field button from the Write & Insert Fields group, and select Other from the dropdown menu.

Select this option and enter the balance due there. There’s no field in Outlook for that, but the Phone Numbers fields have 19 options for input and four field boxes for display. Say you wanted to send clients invoice reminder emails that listed the balance due on their accounts. But what if you need to add some custom data that doesn’t have a related field? You can borrow one. You can insert other fields inside the body of the email such as phone, company name, and job title. Select Name from the drop-down menu and Word inserts the email field > beside the salutation.Ģ.

Compose the body of your message, place your cursor on the salutation line and type Hello, then click the Insert Merge Field button from the Write & Insert Fields group. As soon as you click OK, Outlook opens Word.

Message Subject Line: Enter a subject for your email here, then click OK.ġ.

Note: You can also merge Mailing Labels, Envelopes, or a Catalog.

Merge Options: For the Document Type, choose Form Letters.

Contact Data File: If you plan to use this message again, check the Permanent File box, then browse to locate the file, or enter a filename.

For a New Document, Outlook launches Word so you can type your new message.

If you choose Existing Document, you’ll need to click the Browse button, locate the document, and click Open. Document File: New Document or an Existing Document.Fields to Merge: All Contact Fields or only the Contact Fields in the Current View.Contacts: All Contacts in Current View or Only the Selected Contacts.

Outlook bulk email